How to Book a European School Trip

The question of “how” a trip is organised can sometimes seem overwhelming from the outset and at Schools into Europe we have gone to great lengths to simplify the process making the role of Party Leader a far simpler one.

So Where Do I Start?

1) Where?

Well to begin with you need to decide which destination suits you and the age group of the children you wish to take.

A full list of the exciting destinations that we currently offer is shown on this website but if you would like to go to a specific area that isn’t shown then we are more than happy to tailor make a tour to most European destinations!

We have detailed information packs on each of our destinations and we are happy to send these to you on request.

2) When?

Ok, so you’ve received the required information and the next and crucial question is:–

When do I want to go?

Establishing dates as early on as possible is crucial for a successful trip abroad. Start by finding a likely slot in the school calendar and then get approval from your headmaster.

Now you’ve received approval its time to make your provisional booking!

* Please note making a provisional booking doesn’t hold you under any obligation and only shows that you do intend to advertise the trip to the children. It also allows us to aid you by giving you the details of what is available for you when you want to go and to send you promotional material that will help you advertise the trip.

Please be aware that certain destinations can be very popular year in year out and to ensure the best of everything please bear this in mind when deciding how much preparation time you will leave before the date of travel.

Also the most common cause for cancellation of a trip is not leaving enough time for: a) planning the trip, and b) giving parents enough time to raise the money.

Making a Provisional Booking

It’s quick and easy and there are 3 ways to do it.

Give us a call! - Just one simple phone call will give you access to one of our helpful advisors who will take you through the process and identify your needs quickly and efficiently. All you need to hand is the dates you want to go and the destination and we’ll do the rest!

Fax/Email us your requirements - If you’d prefer to just send us an itinerary of what you would like to do, then please feel free. Please include the dates and destination as this is crucial information that we require.

Complete the online enquiry form - Just click here to make your Provisional Booking on line!

What happens next?

Unlike some of our competitors, if accommodation is involved we first provisionally book this before sending out confirmation so please be patient.

Your confirmation of provisional booking will include all the relevant details including the price. With this you will also receive a starter pack which includes payment cards, a sample letter to parents, helpful notes to Party Leaders, posters, the day trip/tour booking form, Health and Safety Management System and Planning Safety Guide (which includes the generic risk assessment) and any other relevant information or support material. Note:- Please keep hold of the booking form as you will need it later on.

Advertising

So you’ve received all the relevant paperwork and now it’s time to put it to the children. You will have received a sample letter to parents from us to use or you may want to tailor make your own. From what our Party Leaders tell us, it’s important to try and give as much focus as possible, i.e., set deposits due dates on the letter and get them to return the deposit with the acknowledgement slip that they wish to go. Teachers are often very busy and these measures should cut down on the amount of children you have to chase after hopefully!

Confirming your booking

Once you have formed your party, i.e., have received all the children’s deposits its time to send these to us with the booking form. Please send these off as soon as is feasible to ensure we are able to confirm everything and so that we are able to organise everything for you efficiently.

Definite Booking

On receipt of your deposits we will then begin work on your itinerary. You will be allocated your very own member of staff who will take you through the final details of the trip and ensure that all your requirements are catered for.

Frequently Asked Questions

A list of frequently asked questions are available here.